Findings No.2 COA Annual Audit Report 2004

July 26, 2008

2. The LGU failed to furnish copies of all contracts entered into by the City Government with several contractors to the Office of the Auditor for financial, legal and technical review, within five (5) days from the date of execution of the contracts, in violation of the provisions of COA Circular Nos 76-34; 82-195 and 96-010, thus, preventing the immediate rectification of the deficiencies that may be uncovered in the course of the review.

COA Circular No. 76-34 and reiterated under COA Circulars 82-195 and 96-010 provides that “all copies of contracts, job orders.. . irrespective of amount shall be submitted to the Commission on Audit for review, within five days after its execution.”

Examination revealed that contracts entered into by the LGU with the various contractors for projects undertaken thru straight contract and by “Pakyaw” contract were not submitted within five days from the date of its execution to the Office of the Auditor for review as required in the above-mentioned Circulars.

The above-mentioned conditions existed due to the thinking of the officials concerned that the basis fir furnishing copies to the Office of the Auditor was date of the Notice to Commence Work and not the date of execution of the contracts.

The failure to comply with the above-mentioned COA Circulars prevented the immediate rectification on the deficiencies that may be noted in the course of the review.

The Management commented that they will comply with the above-cited provisions and promptly furnish the Auditor with the contracts executed within the period prescribed by said COA Circulars.

RECOMMENDATION:

Comply strictly with the provisions of the above-mentioned COA Circulars relative to the timely furnishing of copies of contracts to the Office of the Auditor.

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Written by admin · Filed Under Commission on Audit, Malaybalay