Findings No.2 COA Annual Audit Report 2005

July 28, 2008

Turn-over of collections were delayed for 1-69 days at amount up to P101,732.04 in violation of Section 29 of the New Government Accounting System Manual thus, exposing government funds to risk of loss thru misuse or theft.

Section 29 of the New Government Accounting System Manual (NGAS) provides among others that “… at the close of each business day, the collectors/tellers shall accomplish the Report of Collections and Deposits (RCD) in four copies. The original and two copies, together with the duplicates of the official receipts issued, shall be submitted to the Treasurer/Cashier to whom the cash is collected shall be turned over. … In the case of collectors assigned to the field, where travel time from their places of assignment to the Treasurer’s Office is more than one day, turn-over of collections shall be made at least once a week or as soon the collections reach P5,000.00.”

Verification disclosed that collections were not turned-over daily to the Liquidating Officer. Further, evaluation of the records showed that collections remained in the custody of the collectors for 1-69 days at amount up to P101,732.04 before the same were turned-over to the Liquidating Officer. (Annex B)

Thus, the above-cited condition would expose government funds to risk of loss thru misuse or theft.

The management commented that the collectors are highly obliged to remit their collections daily except for those collectors assigned in the field for they are given fifteen days travel time but once their collections reach P5,000.00 they are required to turn-over the same to the Liquidating Officer for deposit to the bank maintained by the LGU.

Recommendation:

Require all collectors to comply religiously with the turn-over of their collections daily, or in the case of the collectors assigned in the field, whenever their collections reach P5,000.00, to the Liquidating Officer with the accomplished Report of Collections and Deposits (RCD).

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Written by admin · Filed Under Commission on Audit, Tangub City