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Findings No.3 COA Annual Audit Report 2004

July 28, 2008

Manual, thereby exposing cash that was temporarily held to risk of loss or misappropriation.Section 29 of the New Government Accounting System (NGAS) Manual provides that at the close of each business day, collectors/tellers shall accomplish the Report of Collections and Deposits (RCD) and submit it to the treasurer/cashier concerned to whom the cash collected shall be turned over.

Records revealed that generally, Revenue Collection Clerks assigned in the Public Market and that of the Integrated Bus/Jeepney Terminal (IBJT) failed to remit their respective collections daily as required. It was further noted that remittance of daily collections totaling P 221,959.59 was delayed from three to sixty five days. (Annex 2)

The recurring deficiency was attributed to the laxity in monitoring collections made by collecting officers. They were allowed to keep cash for a longer period of time.

Management concurred to our audit observation as well as the Liquidating Officers. They assured us that said deficiency will be corrected in the ensuing year.

Recommendation:

Instruct all Revenue Collection Clerks to remit their collections daily, as required. Likewise, the City Administrator as well as Division Chiefs shall closely supervise and monitor the remittance of collections and to enforce appropriate administrative sanctions in case of repeated failure to comply.

Written by admin · Filed Under Commission on Audit, Ozamiz City 

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