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Findings No.4 COA Annual Audit Report 2006

July 28, 2008

Various expenses totalling P 8,285,882.20 incurred for the 250th Anniversary Celebration of the city were deemed extravagant and grossly excessive for failure of the designated Special Disbursing Officers to adhere fiscal responsibility on their cash advances contrary to Section 2 and 4(4) of PD 1445 which resulted to wastage of government funds. Read more

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Findings No.3 COA Annual Audit Report 2006

July 28, 2008

Due to the month long celebration, a total amount of P 15,851,590.19 was spent in connection with the city’s 250th Grand Anniversary Celebration of El Fuerte de la Concepcion del Triunfo, thereby prompt implementation of some projects were not effected. Read more

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Findings No.2 COA Annual Audit Report 2006

July 28, 2008

Direct the City Accountant to refrain from processing cash advances to all officials and employees if their previous cash advance is not settled. Advise her to monitor/follow up the liquidation of cash advances. Read more

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Findings No.1 COA Annual Audit Report 2006

July 28, 2008

The granting, utilization and liquidation of Cash Advances amounting P14,056,917.00 for the 250th Anniversary Celebration were not in accordance with COA Circular No. 97-002, Section 124 of PD 1445 and contrary to a sound internal control system, thus exposing government funds to the risk of possible misuse and misapplication.

COA Circular No. 97-002 provides among others, rules and regulations on the granting, utilization and liquidation of cash advances, as follows:

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Findings No.5 COA Annual Audit Report 2004

July 28, 2008

The management prepared Supplemental Budget No. 4 for salaries, extra cash gift and honoraria despite the uncertainty of its revenues contrary to sound management practice. Read more

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Findings No.4 COA Annual Audit Report 2004

July 28, 2008

Due to inadequacy of subsidiary ledgers for Special Accounts, veracity of the expenses against income accounts could not be ascertained, hence, determination whether income generated are sufficient to meet operating costs could not be achieved.

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Findings No.3 COA Annual Audit Report 2004

July 28, 2008

Manual, thereby exposing cash that was temporarily held to risk of loss or misappropriation.Section 29 of the New Government Accounting System (NGAS) Manual provides that at the close of each business day, collectors/tellers shall accomplish the Report of Collections and Deposits (RCD) and submit it to the treasurer/cashier concerned to whom the cash collected shall be turned over. Read more

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Findings No.2 COA Annual Audit Report 2004

July 28, 2008

The practice of management to charge to Other Maintenance and Operating Expenses (MOOE) for disbursements with no more appropriation resulted in the overstatement of the MOOE account by P 1,837,473.74.

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Findings No.1 COA Annual Audit Report 2004

July 28, 2008

Prepayments on insurance premium were directly charged to expense under account code Other Maintenance and Operating Expenses, thus understating the asset account and government equity account by P 509,654.10.

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